Top 4 Tips for Avoiding Event Planning Mistakes
Our job at The Georgia International Convention Center is to keep your event running as smoothly as possible while allowing your guests to have the time of their lives. You can prevent an event disaster and avoid the most common event planning mistakes by following the helpful tips below.
- Don’t Do It All Yourself
Event planning shouldn’t be a one-man job. Whether you ask an intern to help with tedious tasks or you recruit your team for full support, you’ll need to assistance to keep the planning in motion. Feel swamped? Let us take some off your plate! The GICC’s employees are talented in a wide range of event planning skills including catering, tech, design and more.
- Promote, Promote, Promote
“If you build it, they will come” does not apply to event planning. To ensure guest attendance, promote your event far in advance for ample planning time. Utilize your social media accounts, send an invite via your newsletter system, even use your attendees to spread the word. We recommend promoting your event at least 6-9 months before the opening week, with more frequent event updates leading up to the registration deadline.
- Make It Fun for Attendees
The easiest way to make your event more attractive is to make it fun. Include a variety of activities in the schedule, including helpful and informative sessions, offsite social activities and plenty of networking. Incorporating un-related activities like a yoga break or a brief stand-up comedy show will allow attendees to make the most of the event and go home happy and fulfilled.
- Expect the Best, but Plan for the Worst
Sometimes mistakes are inevitable. With large (or even small) events, there are many things that can go wrong. The only way to assuage their affects is to think ahead and plan for the solution. Make a list of all of the things that could go wrong, then pair that list with ways to combat the aftereffects.
How did you rebound after a meeting planning mistake? Tweet us at @TheGICC.